Privacy policy

Privacy policy

1. name and address of the person responsible

The responsible person in terms of the Data Protection Basic Regulation and other national data protection laws of the member states as well as other data protection regulations is the: IT-Dienstleistungsgesellschaft mbH Emsland Kaiserstraße 10b 49809 Lingen (Ems) Germany Tel.: +49 591 8076980 E-Mail: info@it-emsland.de Website: www.it-emsland.de

2. general information on data protection processing

2.1 Scope of the processing of personal data

As a matter of principle, we process personal data of our users only to the extent necessary to provide a functional website and our contents and services. The processing of personal data of our users is regularly only carried out with the consent of the user. An exception is made in cases where prior consent cannot be obtained for factual reasons and the processing of the data is permitted by law.

2.2 Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for processing of personal data, Art. 6 para. 1 lit. a EU Data Protection Basic Regulation (DSGVO) serves as the legal basis. When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1 lit. b DSGVO serves as the legal basis. This also applies to processing operations which are necessary to carry out pre-contractual measures. Insofar as processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Art. 6 para. 1 lit. c DSGVO serves as the legal basis. In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 lit. d DSGVO serves as the legal basis. If the processing is necessary to safeguard a legitimate interest of our company or of a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Art. 6 para. 1 lit. f DSGVO serves as the legal basis for the processing.

2.3 Data deletion and storage period

The personal data of the person concerned will be deleted or blocked as soon as the purpose of the storage no longer applies. Furthermore, data may be stored if this has been provided for by the European or national legislator in EU ordinances, laws or other regulations to which the person responsible is subject. Data will also be blocked or deleted when a storage period prescribed by the above-mentioned standards expires, unless there is a need to continue storing the data for the purpose of concluding or fulfilling a contract.

3. provision of the website and creation of log files

3.1 Description and scope of data processing

Whenever our website is called up, our system automatically collects data and information from the computer system of the calling computer. The following data is collected:

    • Information about the browser type and version used
    • The user’s operating system
    • The Internet service provider of the user
    • The IP address of the user
    • Date and time of access
    • Websites from which the user’s system accesses our website
    • Websites that are called up by the user’s system via our website

The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.

3.2 Legal basis for data processing

The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f DSGVO.

3.3 Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session. The storage in log files is done to ensure the functionality of the website. In addition, the data serves us to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context. These purposes also include our legitimate interest in data processing in accordance with Art. 6 Par. 1 lit. f DSGVO.

3.4 Duration of storage

The data will be deleted as soon as they are no longer necessary for the purpose of their collection. In the case of the collection of data for the provision of the website, this is the case when the respective session is ended. In the case of storage of data in log files, this is the case after seven days at the latest. Storage beyond this period is possible. In this case, the IP addresses of the users are deleted or alienated so that an assignment of the calling client is no longer possible.

3.5 Possibility of objection and deletion

The collection of data for the provision of the website and the storage of the data in log files is mandatory for the operation of the website. There is therefore no possibility of objection on the part of the user.

4. use of cookies

4.1 Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored on the user’s computer system in the Internet browser or by the Internet browser. If a user calls up a website, a cookie can be stored on the user’s terminal device. Some of the cookies we use contain a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again. If a use of technically necessary cookies takes place: We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change. The following data is stored and transmitted in the cookies:

    • Language settings
    • Settings e.g. for data protection
    • Log-in information

In addition, we use cookies on this website which enable us to analyze the behavior of the users. In this way the following data can be transmitted:

    • Entered search terms
    • Frequency of page views
    • Use of website functions
    • Movement behavior of users on the website (order of page views)

The user data collected in this way is pseudonymized by technical precautions. It is therefore no longer possible to assign the data to the calling user. The data is not stored together with other personal data of the users. When accessing our website, an information bar at the bottom of the page informs users about the use of cookies for analysis purposes and refers them to this data protection declaration. In this context, there is also a note on how to prevent the storage of cookies in the browser settings.

4.2 Legal basis for data processing

The legal basis for the processing of personal data using cookies is Art. 6 para. 1 lit. f DSGVO.

4.3 Purpose of data processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these it is necessary that the browser is recognized even after a page change. We require cookies for the following applications: Login option for internal areas Adoption of language settings Remembering search terms Storage of user selection for the use of analysis cookies The user data collected through technically necessary cookies is not used to create user profiles. The analysis cookies are used to improve the quality of our website and its contents. The analysis cookies enable us to find out how the website is used and thus to continuously optimize our offer. These purposes also include our legitimate interest in the processing of personal data in accordance with Art. 6 para. 1 lit. f DSGVO.

4.4 Duration of storage, possibility of objection and removal

Cookies are stored on the user’s computer and transmitted by the user to our site. Therefore you as a user have full control over the use of cookies. By changing the settings in your Internet browser, you can deactivate or restrict the transmission of cookies. Already stored cookies can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it is possible that not all functions of the website can be used to their full extent.

5. web analysis by WP Statistics

5.1 Scope of the processing of personal data

We use WP Statistics on our website to analyze the surfing behavior of our users. The software sets a cookie on the user’s computer (see above for cookies). If individual pages of our website are called up, the following data is stored:

    • Two bytes of the IP address of the user’s calling system
    • The accessed website
    • The website from which the user has reached the accessed website (referrer)
    • The subpages that are called from the called web page
    • The time spent on the website
    • The frequency of the website visit

The software runs exclusively on the servers of our website. A storage of the personal data of the users takes place only there. The data will not be passed on to third parties. The software is set up in such a way that the IP addresses are not stored completely, but 2 bytes of the IP address are masked (e.g.: 192.168.xxx.xxx). In this way, it is no longer possible to assign the shortened IP address to the calling computer.

5.2 Legal basis for the processing of personal data

The legal basis for the processing of users’ personal data is Art. 6 para. 1 letter f DSGVO.

5.3 Purpose of data processing

The processing of users’ personal data enables us to analyze the surfing behavior of our users. By evaluating the data obtained, we are able to compile information on the use of the individual components of our website. This helps us to constantly improve our website and its user-friendliness. For these purposes, we have a legitimate interest in processing the data in accordance with Art. 6 Para. 1 lit. f DSGVO. By anonymizing the IP address, the interest of the users in their protection of personal data is sufficiently taken into account.

5.4 Duration of storage

The data is deleted as soon as it is no longer required for our recording purposes. In our case this is after 12 months.

5.5 Possibility of objection and removal

Cookies are stored on the user’s computer and transmitted by the user to our site. Therefore you as a user have full control over the use of cookies. By changing the settings in your Internet browser, you can deactivate or restrict the transmission of cookies. Already stored cookies can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it is possible that not all functions of the website can be used to their full extent. We offer our users on our website the option of opting out of the analysis procedure. To do so, you must follow the corresponding link. In this way, another cookie is set on your system, which signals our system not to store the user’s data. If the user deletes the corresponding cookie from his own system in the meantime, he must set the opt-out cookie again. For more information on the privacy settings of WP Statistics Software, please click on the following link: https://wp-statistics.com/privacy-and-policy/

6. rights of the person concerned

The following list includes all rights of the persons concerned according to the DSGVO. Rights that are not relevant to your own website do not need to be mentioned. In this respect the list may be shortened. If personal data is processed by you, you are a data subject within the meaning of the DSGVO and you are entitled to the following rights in relation to the person responsible:

6.1 Right to information

You may request confirmation from the person responsible as to whether personal data concerning you is being processed by us. If such processing has taken place, you can request information from the data controller about the following:

  1. the purposes for which the personal data are processed
  2. the categories of personal data which are processed;
  3. the recipients or the categories of recipients to whom the personal data concerning you have been or will be disclosed;
  4. the planned duration of the storage of the personal data concerning you or, if it is not possible to give specific details, criteria for determining the duration of storage;
  5. the existence of a right to rectification or erasure of personal data concerning you, a right to have the processing limited by the controller or a right to object to such processing;
  6. the existence of a right of appeal to a supervisory authority;
  7. all available information on the origin of the data when the personal data are not collected from the data subject; the existence of automated decision making, including profiling, in accordance with art. 22, paras. 1 and 4 DPA and, at least in these cases, meaningful information on the logic involved and the scope and intended consequences of such processing for the data subject.

You have the right to request information as to whether the personal data concerning you are being transferred to a third country or to an international organization. In this context, you may request to be informed of the appropriate guarantees pursuant to Art. 46 DPA in connection with the transfer. This right of information may be limited to the extent that it is likely to make the realization of the research or statistical purposes impossible or seriously impairs such realization and the limitation is necessary for the fulfillment of the research or statistical purposes.

6.2 Right of rectification

You have the right to ask the data controller to correct and/or complete the data if the personal data processed concerning you is incorrect or incomplete. The data controller must make the correction without delay. Your right of rectification may be limited to the extent that it is likely to make it impossible or seriously hinder the achievement of the research or statistical purposes and the limitation is necessary for the achievement of the research or statistical purposes. Right to limit processing You may request that the processing of personal data concerning you be limited under the following conditions

  1. if you dispute the accuracy of the personal data concerning you for a period of time which enables the controller to verify the accuracy of the personal data
  2. the processing is unlawful and you object to the deletion of the personal data and instead request the restriction of the use of the personal data;
  3. the controller no longer needs the personal data for the purposes of the processing, but you need it for the purpose of asserting, exercising or defending legal claims; or
  4. if you have lodged an objection to the processing pursuant to Art. 21 para. 1 DPA and it has not yet been established whether the legitimate reasons of the controller outweigh your reasons.

If the processing of personal data relating to you has been restricted, such data – apart from being stored – may only be processed with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or for reasons of an important public interest of the Union or a Member State. If the restriction on processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted. Your right to restrict processing may be limited to the extent that it is likely to make it impossible or seriously prejudicial to the achievement of the research or statistical purposes and that the restriction is necessary for the achievement of the research or statistical purposes.

6.2 Right to correction

You have the right to ask the data controller to correct and/or complete the data if the personal data processed concerning you is incorrect or incomplete. The data controller must make the correction without delay. Your right of rectification may be limited to the extent that it is likely to make it impossible or seriously hinder the achievement of the research or statistical purposes and the limitation is necessary for the achievement of the research or statistical purposes. Right to limit processing You may request that the processing of personal data concerning you be limited under the following conditions:

  1. if you dispute the accuracy of the personal data concerning you for a period of time which enables the controller to verify the accuracy of the personal data
  2. the processing is unlawful and you object to the deletion of the personal data and instead request the restriction of the use of the personal data;
  3. the controller no longer needs the personal data for the purposes of the processing, but you need it for the purpose of asserting, exercising or defending legal claims; or
  4. if you have lodged an objection to the processing pursuant to Art. 21 para. 1 DPA and it has not yet been established whether the legitimate reasons of the controller outweigh your reasons.

If the processing of personal data relating to you has been restricted, such data – apart from being stored – may only be processed with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or for reasons of an important public interest of the Union or a Member State. If the restriction on processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted. Your right to restrict processing may be limited to the extent that it is likely to make it impossible or seriously prejudicial to the achievement of the research or statistical purposes and that the restriction is necessary for the achievement of the research or statistical purposes.

6.3 Right to cancellation

6.3.1 Duty to delete

You may demand that the person responsible for the data concerning you be immediately deleted, and the person responsible is obliged to delete such data immediately if one of the following reasons applies:

  1. the personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed
  2. you revoke your consent on which the processing was based pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a DPA and there is no other legal basis for the processing.
  3. you submit an objection to the processing pursuant to Art. 21 Par. 1 DSGVO and there are no legitimate reasons for the processing, or you submit an objection to the processing pursuant to Art. 21 Par. 2 DSGVO.
  4. the personal data concerning you have been processed unlawfully.
  5. deletion of the personal data concerning you is necessary to comply with a legal obligation under Union law or the law of the Member States to which the controller is subject
  6. the personal data concerning you have been collected in relation to information society services offered, in accordance with art. 8 paragraph 1 of the DPA.

6.3.2 Information to third parties

If the data controller has made public the personal data concerning you and is obliged to delete them in accordance with Art. 17 para. 1 DPA, he shall take reasonable measures, including technical measures, taking into account the available technology and the implementation costs, to inform data controllers who process the personal data that you, as a data subject, have requested them to delete all links to this personal data or copies or replications of this personal data.

6.3.3 Exceptions

The right to deletion does not exist insofar as the processing is necessary

  1. to exercise the right to freedom of expression and information
  2. to comply with a legal obligation requiring processing under Union or national law to which the controller is subject or to perform a task carried out in the public interest or in the exercise of official authority vested in the controller;
  3. for reasons of public interest relating to public health pursuant to Art.

6.4 Right to information

If you have asserted the right to rectification, erasure or limitation of processing vis-à-vis the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification, erasure or limitation of processing, unless this proves impossible or involves a disproportionate effort. You have the right, vis-à-vis the data controller, to be informed of these recipients.

6.5 Right to data transmission

You have the right to receive the personal data concerning you that you have provided to the data controller in a structured, common and machine-readable format. You also have the right to have this data communicated to another person in charge without interference from the person in charge to whom the personal data has been communicated, provided that

  1. the processing is based on a consent pursuant to Art. 6 para. 1 letter a DSGVO or Art. 9 para. 2 letter a DSGVO or on a contract pursuant to Art. 6 para. 1 letter b DSGVO and
  2. the processing is carried out using automated procedures.

In exercising this right, you also have the right to obtain that the personal data concerning you be transferred directly from one controller to another controller, insofar as this is technically feasible. The freedoms and rights of other persons must not be affected by this. The right to data transferability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

6.6 Right of objection

You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data concerning you that is carried out pursuant to art. 6, paragraph 1, letter e or f of the DPA; this also applies to profiling based on these provisions. The controller will no longer process the personal data concerning you unless he can demonstrate compelling reasons for processing which are worthy of protection and which outweigh your interests, rights and freedoms, or unless the processing serves to assert, exercise or defend legal claims. If the personal data concerning you are processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing, including profiling, insofar as it is related to such direct marketing. If you object to processing for the purposes of direct marketing, the personal data concerning you will no longer be processed for those purposes. You have the possibility to exercise your right of objection in relation to the use of information society services, without prejudice to Directive 2002/58/EC, by means of automated procedures involving technical specifications. You also have the right to object, for reasons arising from your particular situation, to the processing of personal data concerning you for scientific or historical research purposes or for statistical purposes in accordance with Art. 89, paragraph 1 of the DPA. Your right of objection may be limited to the extent that it is likely to make the realization of the research or statistical purposes impossible or seriously impair it and the limitation is necessary for the fulfillment of the research or statistical purposes.

6.7 Right to revoke the declaration of consent under data protection law

You have the right to revoke your data protection declaration of consent at any time. Revocation of your consent does not affect the legality of the processing that has taken place on the basis of your consent until revocation. Automated decision in individual cases including profiling You have the right not to be subjected to a decision based exclusively on automated processing – including profiling – which has legal effect on you or significantly affects you in a similar manner. This shall not apply if the decision

  1. is necessary for the conclusion or performance of a contract between you and the person responsible
  2. is authorised by Union law or by the law of the Member States to which the person responsible is subject and that law contains appropriate measures to safeguard your rights and freedoms and your legitimate interests; or
  3. with your express consent.

However, these decisions may not be based on special categories of personal data according to Art. 9 para. 1 DSGVO, unless Art. 9 para. 2 lit. a or g DSGVO applies and appropriate measures have been taken to protect the rights and freedoms as well as your legitimate interests. With regard to the cases referred to in (1) and (3), the data controller shall take reasonable measures to protect the rights and freedoms and your legitimate interests, which shall include at least the right to obtain the intervention of a person from the data controller, to express his point of view and to challenge the decision.

6.8 Right to appeal to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State in which you are resident, your place of work or the place of the alleged infringement, if you consider that the processing of personal data concerning you is in breach of the DPA. The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and the results of the complaint, including the possibility of a legal remedy under Art. 78 DSGVO.